Non-profit organization CyArk has launched a very ambitious and essential project. The group aims to digitally preserve the world’s most spectacular historical sites. It will create 3D backups of historical sites in a project that aims to… eternity!
The AHIMA Convention & Exchibit is an annual conference about healthcare management. More than four thousand experts participated in the conference this year. In case you are interested in the field, you shouldn’t miss it next time.
When I was young I used to collect all sorts of things: cd’s with my favorite music, magazine articles for things that interested me, coins, DVD’s, gadgets from my holiday’s destinations and even matchboxes for a short while. The reason is obvious: it was the simple desire to store and preserve everything that made me happy or brought to me good memories from the past. Well, it is a habit I kind of miss since I grew up a little bit. I remember the joy and the feeling of satisfaction every time I felt like updating or even checking on one of my boyish collections. It was a true feeling of joy!
What does it mean to grow up? Well, it means that the necessities of life knock at your door at some time (along with the pleasures of the adult life that is). A necessity of adult life couldn’t be other than the need to gather and preserve data that concern your professional life. You might need to do it by yourself if you are an accountant that works from home. Or, you might need to do it for your company if you’re one of the lucky ones that has his own office downtown (in the times of high rates of unemployment around Europe, yes, this is what I call luck!).
How many times a company had to face devastating results in the light of a mismanagement of its data? I guess it must be many! Nowadays especially, the need of a company to store its data in an appropriate way it’s not only a necessity directed from the need to operate smoothly and efficiently but it is also a matter of stricter regulations and policies concerning data management and archive storage. E.U. recent regulations have generated heated discussions concerning the issue. Nevertheless, what matters in this case is not how things should have been but how one can adjust to new realities.
Iron Mountain provides excellent services for document storage. The company simply gathers the documents and stores them to their off-site storage facilities. Web services offered by the company provide an easy and quick access to your archive. What is more, you can label, search and of course request a retrieval of documents at any time. Iron Mountain has over 1.000 storage facilities around the world and has been operating on the field since 1951. Now, this is what I call a safe choice if you want to guarantee business continuity for your own company!
Apart from storing data and information though, there is also another necessity. It consists of the simple fact that some data, some information, needs to be destroyed. And this is another sensitive issue that has been thoroughly discussed by everyone concerned: individuals, companies, institutions and governmental agencies. It goes like this: some information is valuable (it could costs millions sometimes!) and some other is simply, from a point onward, confidential waste, meaning simply waste. And these are confidential waste that a company must get rid of.
In addition, by being waste it means that you need to make proper use of them! The world we live in faces a problem, we all know it: it is the single most crucial problem this planet faces and will need to face in the future and it’s the ecological one. I will put it bluntly: if we want to imagine that sometime from now in the future normal life will still go on than we really need to start protecting the environment. In other words, your confidential waste must become recycling material and obviously this is a job that needs to be handled professionally.
Many companies choose to outsource the job of destroying their data in order to keep up with data destruction requirements and ecological concerns. Usually, they are provided with locked consoles which are emptied on a regular basis by the external company’s stuff. The waste will be 100% recycled. In addition, a small company that wishes to avoid signing a contract, it can request on-demand shredding services by another company. That means that they can use their services whenever is needed as a small company probably doesn’t need to deal with huge amount of information and confidential waste that is.
This whole issue is all about responsibility and transparency in case you didn’t get it. I only hope that most companies will comply with all of the the rules and regulations…
You are surely familiar with all of those American movies of the fifties about the Wild Wild West, its brave cowboys and sheriffs, about all that gold rush and the fight to keep one’s own resources safe and well protected. A common message that trans-passes all of these good old movies of the fifties is the following: it is often difficult to protect your property and your precious resources and it definitely is a tricky business to keep threats away and manage your own way smoothly. What we all know about these movies is that their plot develops around itchy issues: crossing the boundary of private property, raids and robberies and all sorts of threats towards one’s resources or belongings. For sure, the Wild Wild West has always been the harshest challenge!
Nowadays, the battle and the whole threat went online – especially for companies and corporations! What’s at stake is privacy, like always! along with discretion and a safe and secure storage, scanning and management of the data. You surely do not want your data to be invaded by unwanted eyes or visited by uninvited guests! You might want to keep private what is yours and what is meant to be kept this way – both private and of your own! And, for sure, you do not want to be lost into an infinity of information that sometimes seems impossible to handle – it is, for sure, a Sisyphus’ job to search into endless amounts of archived information, not knowing where to start from or even where to store it!
Anyway, do not panic! There are bright solutions to come to your rescue and protection! Like, for instance, great professional services that take care of your confidential waste. Confidential waste is nothing else than data that you consider that you do not need anymore and that it is to be thrown away. However, see confidential waste as the furthest away borders of your property, that need to be protected nevertheless, just as the closest of your boundaries, as they are still yours and you want them as such, as you want them to be confidential until their “end”. Do not forget that confidential waste is still part of your property – at least in intellectual terms – and it should always be. In order to be so, you do not have anything to do but contract the specialized services offered to you and your company and let it all on the hands of the professionals!
Of course, you can also benefit from similar services that can prove useful both with managing data and protecting it, be it archived data or that of active use. Imagine that your data could be protected of all risks and challenges! Imagine that you could at once be carefree about the data you possess and you need to protect and manage! Imagine that there could be a way for your company to get rid of the burden of keeping huge amounts and piles of files and records, careful not to vanish and careful not to burn. Oh well, nowadays there is such a thing like records management and it takes care of all of the aforementioned burdens for you and even more of that!
In other words, you can’t do it today without a proper a data recovery plan. Your documents and the documents of your company must be safely stored in special storage spaces secured and protected from all unwanted threats. So, your (intellectual) property can finally be safe and sound, untouched and untainted by unwanted intruders over your fence!
Records management services can include not only the archived data, but also the management your active files – in the most discreet and efficient manner! All of the active files of your company can be kept safe and sound, but still be accessible and all of them able to be accessed in a timely manner. All of those precious files containing important information are to be kept secured, just like in a safe box, with all of the advantages conferred by outsourcing – such as not having your precious space occupied with papers, files and having to manage them yourself! Having someone taking care of all of that hassle for you! And all with the maximum of guaranteed discretion!
Not to mention that, if you want to and choose so, your documents can easily be scanned and digitized for an even easier access! But that is another story, that will happen in some other “movie”…maybe one of the science fiction genre…
Let’s now stick to our Westerns. Wouldn’t all of those guys there living in the Wild Wild West have liked to be protected, along with all their borders and belongings!? Of course they would have! Well, see the similarities between the life of a cowboy and that of a company or corporation nowadays in charge of taking care of its intellectual property and of its private borders and limitations imposed by incumbent secrecy. You surely want to be saved of threats! And it is time to think about doing it, especially today, when we all spend most of your time running around the … Wild Wide Web! I wish you good luck with your data management and protection and hope you handle with all of that confidential waste! Hasta la vista!